Hosts can use the Bulletin feature to create announcements and share important information with Room Owners. A bulletin can be sent immediately or scheduled for a future date and time.
Hosts can also save a bulletin as a draft, edit it before sending, or manage scheduled and sent bulletins from the Bulletin List.
Who can create a bulletin?
Only Hosts can create and manage bulletins from the Host Portal.
Owners can view bulletins that are shared with them from the Owner Portal after the bulletin has been sent.
Step 1 : How to Create a New Bulletin
Log in to the Host Portal.
Select Owner > Open Bulletin from the navigation menu.
Click Create announcement in the top-right corner.
The Create New Announcement page opens.
Select the intended Owner recipients under Audience.
Enter the bulletin Title.
Enter the bulletin Description.
Enter the bulletin Content.
If needed, format the content using the available rich text editor.
If needed, insert an image into the Content.
Select when the bulletin should be delivered:
Send Immediately, or
Schedule for later
Choose the appropriate action:
Send announcement to send or schedule the bulletin.
Save as draft to continue working on it later.
Step 2 : Adding Images to a Bulletin
Hosts can insert an image directly into the Content field using the image icon in the text editor.
Open the Create New Announcement page.
Enter the required bulletin information.
Click the Image icon in the Content editor toolbar.
The file selection window opens.
Select an image from your device.
Click Open.
The image is uploaded and inserted directly into the Content field.
Continue editing the bulletin as needed.
Review the image and content before sending or saving the bulletin.
The inserted image appears directly within the bulletin content and will be included when the bulletin is delivered to the selected Owners.
Step 3 : How do I send a bulletin immediately?
By default, Send Immediately is selected under Delivery and Scheduling.
Complete the required Audience, Title, Description, and Content fields.
Make sure Send Immediately is selected.
Click Send announcement.
The bulletin is sent immediately to the selected Owners.
A confirmation toast appears: “Announcement sent.”
You are redirected to the Bulletin List.
The bulletin appears with Sent status.
Once a bulletin has been sent, it becomes read-only and can no longer be edited.
Step 4 : How do I schedule a bulletin for later?
Complete the required bulletin fields.
Under Delivery and Scheduling, select Schedule for later.
The Date and Time fields appear.
Select the date and time when you want the bulletin to be sent.
Make sure the selected date and time are in the future.
Click Send announcement.
A confirmation toast appears: “Announcement scheduled.”
You are redirected to the Bulletin List.
The bulletin appears with Scheduled status.
The selected time follows the PMS Portal timezone setting.
Important
A bulletin cannot be scheduled for a date or time in the past. If an invalid date or time is selected, the system displays an error and the bulletin will not be scheduled.