The Add or Import Record function allows hosts to ensure that all property-related financial activities are accurately reflected in their reports. This feature is particularly useful when there are transactions that were not automatically recorded, such as manual payments, late updates, or adjustments. By adding or importing these missing records, hosts can maintain complete and accurate financial reports for each property.
💡 This feature allow user to record the owner report transaction for Rental Expenses / Other Debits / Other Credits / Owner Profit Payout.
Step 1: Navigate to Owner Report menu
Log in to your Delta PMS account.
Once logged in, go to the sidebar on your left screen.
Click the Owner menu on the sidebar to show the submenu Owner List and Owner Report.
Select Owner Report submenu on the sidebar.
Step 2: Select the room for which the record will be added or imported
Select the room's property for which the report will be published by clicking See details.
You can click the room dropdown if the displayed room is not the room you want to publish the report for.
Click on the See details button once the room is correct.
Step 3: Set the period of the report you wish to add or import record
Select the year and month of the report’s record to be added or imported. By default, it will be set to the current year and month.
Step 4a: Add record
Scroll down to the selected section (Rental Expenses / Other Debits / Other Credits / Owner Profit Payout).
Click Add Record button.
Add Record pop-up will appear. You need to fill in these details first before creating a new cleaning schedule:
Ref ID: Select the code to recognize the item.
Recognition Date: Input the time of the item activity.
Item Name: Select the name of the item.
Description: Select the description of the item.
Amount: Select the amount for the item’s cost.
Once it’s all filled, click Add button. Host will see a green notification once it has been added.
Step 4b: Import record
Scroll down to the selected section (Rental Expenses / Other Debits / Other Credits / Owner Profit Payout).
Click Import button.
An Import Record pop-up will appear.
Click or drag and drop your chosen file and click Next.
Make sure the imported fields occupy the correct positions. Once done, you can click Next button.
Click Start Import once you ascertain the accuracy of the matched fields.
If the upload successfully finished, you will see a green notification.
Note: If you experience difficulty with the CSV format, we have provided a template to help you. You can download the template by clicking here.