Setup trust configuration and recurring cost is a simple task in Delta PMS. Please follow this guide carefully.
Basic Information
Step 1 : Set up the Agreement Details
For this step at least the owner already enrolled.
Go to Owner > Owner List.
Search the owner and click “See details” in the target owner’s row.
Click “Add Agreement”.
Fill the basic information such as :
Agreement Name
Start Date of Agreement
End Date of Agreement
Owner Share Percentage (Enter the owner share percentage based on the agreement).
Decimal Rounding Configuration (Configure the rounding rule).
Agreement Document (Upload the related agreement document if needed).
Step 2 : Set up Owned Rooms
Go to the Owned Rooms section, then select the property from the Property Name dropdown.
Click the dropdown under each room type, then select the room using the checkbox.
If you select the room which is related to the connecting room, the connecting room section will appear.
Fill the Room Share Percentage, Room Share Percentage determines how the agreement allocation is divided between connected rooms, including related financial and reporting calculations.
Step 3 : Set up Owner Stay Configuration
The Owner Stay Configuration section is used to manage how an owner can stay in the selected room. In this section, you can define whether the owner stay is limited or unlimited, set stay cut-off rules, configure maximum stay per period, booking creation period, restricted stay period, and allow owner booking through the owner portal.
Go to the Owner Stay Configuration section.
Click the Selected Rooms dropdown.
Select the room that you want to configure.
Click the Stay Cap Type dropdown.
Limited : Select this if the owner has a maximum stay limit.
Unlimited : Select this if the owner does not have a stay limit.
a. If the Stay Cap is Limited
Select Limited from the Stay Cap Type dropdown.
The Stay Balance field will appear.
Enter the maximum number of nights the owner can stay.
Fill in the Stay Cut-off Date Policy.
If the agreement duration is longer than 2 months, you can configure how the owner’s stay balance should renew.
Select the Renewal Period:
Monthly, to renew the stay balance every month.
Annually, to renew the stay balance every year. This option will only be available if the duration of the agreement is longer than 2 years or has not end date.
Choose the Stay Cap Renewal Date to define when the stay balance resets.
Continue by filling in the Stay Cut-off Date Policy.
Notes :
If the recurring period falls on February and option 29, 30 and 31 selected, automatically change it as Last option.
For Annually, this option is only available if the agreement is longer than 2 years or has an infinite end agreement date.
b. If the Stay Cap is Unlimited
When Unlimited is selected, the owner does not have a maximum stay balance, but the booking availability is still controlled by the stay cut-off date policy.
Select Unlimited from the Stay Cap Type dropdown.
The Stay Balance field will not be shown.
Fill in the Stay Cut-off Date Policy.
Enter the number of days and hours.
Step 4 : Add Maximum Stay Period (Optional)
Go to the Maximum Stay per Period section.
Click + Add period.
A new row will appear in the table.
Fill in the following fields Start Period, End Period, and Maximum Nights.
Step 5 : Add Booking Creation Period (Optional)
Go to the Booking Creation Period section.
Click + Add period.
A new row will appear.
Fill in the following fields.
Step 6 : Add Restricted Stay Period (Optional)
Go to the Restricted Stay Period section.
Click + Add period.
A new row will appear.
Fill in the following fields
Step 7 : Owner Booking Portal Settings
Go to Allow to book via owner portal.
Turn on the toggle if the owner is allowed to create bookings from the owner portal.
If the toggle is turned off, the owner may not be able to create bookings directly from the owner portal.
Turn on Allow to book via owner portal.
Tick Requires approval if the owner booking needs approval first.
If this option is selected, the owner booking request will require approval from PMS Host Portal before it is confirmed.
Step 8 : How to Configure Recurring Entries
The Recurring Entries section is used to add recurring debit or credit entries related to the owner stay agreement. This helps the user automatically configure repeated owner charges or adjustments based on a selected recurring schedule, such as monthly entries on a specific date or day.
Open the Add Agreement page.
Go to the Owner Stay Configuration section.
Make sure the selected room has already been configured.
Scroll down to the Recurring Entries section.
Click the Entry Type dropdown.
Select the entry type.
Click the Recurring Period dropdown.
Select how often the entry should be repeated.
Click the Period field.
A pop-up will appear.
Select one of the available period types:
Date
Day
a. If Period Type is Date
If the selected date does not exist in a certain month, the system should apply the recurring entry on the last date of that month.
Select Date in the Period pop-up.
Click the date selector.
Select the date when the recurring entry should be applied.
b. If Period Type is Day
Select Day in the Period pop-up.
Click the Select day dropdown.
Select one or more days from the list.
Tick the checkbox beside the day you want to select.
The selected day will be used as the recurring schedule.
The recurring entry will be applied based on the selected recurring period and selected day.
12. Enter Item name.
13. Enter description (optional)
14. Enter amount.
15. Click +Add to add a new row.
16. Click the trash icon to delete the row.
To continue set up the Room and Trust Configuration follow this step.